- Highlight the chunk of text you want to have as autotext.
- Click on Insert, Autotext, New.
- Give it a name in the box that pops up.
- To use Autotext, Click on Insert, Autotext, Autotext, and scroll down until you find the short name that you gave it. I kept all the names to 2-5 letters for maximum speed.
Now, if you're like me and would prefer a faster way to do this than messing around with the mouse and toolbar, try this keyboard shortcut:
Alt-I-A-X and type your short name. The autotext appears in the document.
Want to put this into a comment? First, insert the comment: Alt-I-M. Then Alt-I-A-X (these don't have to be capital letters) and the short name.
I had never tried Autotext because of being scarred by Word macros at a tender age. To this day, one of my ancient computers has a copy of Word that, when you open it, opens Visual Basic first and demands that the macro be completed or canceled. I obviously screwed up the macro-making process badly at some point but could never get Visual Basic to stop harassing me. If I'd only known about Autotext, I'd have realized that I didn't need a macro after all and have spared myself two years of shutting down Visual Basic before I could open a document.
The benefit of all this is that I am, yes, actually looking forward to the first set of assignments from the summer school class because I'll get to practice my mad Autotext skillz on them.