Writers' little helpers

Some technological, some not.

First the not-technological:

• First of all, the Another Damned Notorious Writing Group. It really did help to feel as though I needed to accomplish something and check in on Friday.
• Also, the ADNWG inspires bloggers to write about writing, as posts by its cofounders and also Sisyphus, Dr. Crazy, Dr. Virago, Dame Eleanor, and all the comments on the ADNWG posts attest.
• Opposite day. I think I've posted before that my natural time to write is in the evening, by which I mean that I have better concentration and interest then, and I can write more in 2 hours in the evening than in 4 hours during the day. Given every piece of advice on writing ever published, I've been trying very hard to do the "get up in the morning and write" thing, but yesterday I just gave up, did fun class-prep work all day, cruised around on the internet a little, and in the evening finally made the suckitude meter budge in the right direction on this get-it-out-the-door article that I have to finish. I wrote a bunch and can now see the end in sight.

The technological ones:

• Pomodoro. I finally broke down and bought Pomodoro instead of using my regular timer. Somehow, having its alien voice tell me to get started has helped, as has the game-type quality of having it enter the time spent automatically on my calendar.
• Google Calendar. It truly did make a difference when I actually wrote in "Write" as an appointment on writing days. It's all a Jedi mind trick, like the timers, but really, what isn't?
• 750words. It doesn't work for the kinds of editing and rewriting I was doing yesterday, but for generating text that you can then cut into shape, it works well.
• Freedom. Freedom cuts you off from the Internet for a period of time that you specify. The Windows version I tried didn't work, although whether that was due to Freedom or the general haplessness of Vista, I'm not sure. It works well with a Mac but--important--not if you are also running Pomodoro.
• Excel. I know I've posted before about a spreadsheet I keep (on the advice of Boice & Silvia) listing word counts for the day & a brief description of what I did. I recently opened a new workbook page and started keeping track just of the time I started with the beginning and ending word counts. I used to do this on paper, but except for planning and editing, I haven't felt like writing much on paper lately, and this works.

I do realize these are all toys to keep me entertained while I get to work, little shiny technological carrots, so to speak, but if they work, they work. I'm saving learning about Scrivener, which I own but can't figure out yet, for the next big writing push.

Tech tools and writing inspiration

From BoingBoing, via Academhack, comes Steven Johnson's account of "How to write a book" (it's all worth reading, but I've cut it up here because I don't want to steal the whole thing):

The first stage, which is crucial, is a completely disorganized capture of every little snippet of text that seems vaguely interesting. I grab paragraphs from web pages, from digital books, and transcribe pages from printed text -- and each little snippet I just drop into Devonthink . . .

When it comes time to actually write the book, I usually have a pretty clear sense of how the chapters are going to be divided up. . . . And so in the last stage before I actually start writing, I create a little folder in Devonthink for each of the chapters. And then I sit down and read through every single little snippet that I've uncovered over the past year or so of research. But I read through them all, and in reading through them all, I have a completely new contextual experience of them, because I'm at the end of the research cycle, not at the beginning. They feel like pieces of a puzzle that's coming together, instead of hints or hunches.

. . . I grab the first chapter folder and export it as a single text document, open it up in my word processor, and start writing. Instead of confronting a terrifying blank page, I'm looking at a document filled with quotes: from letters, from primary sources, from scholarly papers, sometimes even my own notes. It's a great technique for warding off the siren song of procrastination. Before I hit on this approach, I used to lose weeks stalling before each new chapter, because it was just a big empty sea of nothingness. Now each chapter starts life as a kind of archipelago of inspiring quotes, which makes it seem far less daunting. All I have to do is build bridges between the islands.

I've never used Devonthink because I don't have a Mac. I've tried Evernote (seemed cumbersome) and OneNote (but I only have a trial version), but I keep coming back to plain old Word, which I use in somewhat the same way. Mostly, however, I rely on a blizzard of Post-It notes stuck in books that are piled 6 deep all around my desk, typed notes, scraps written during dull conference presentations, and so on.

Do these tools really make a difference? Or is it the part I've bolded at the end, about starting in a file already full of notes, that makes the difference? Do any of you use these tools?

Grading translation

As I finish grading the last projects for the summer course, I've invented a new comment to use (thanks, autotext!). I won't write the real version of it, but Spouse, to whom I showed it, translated it as follows: "I am tired of commenting on this mistake, which you have made numerous times before, and so I am not going to comment on it henceforth in this paper. This won't stop me from considering it when I assign your grade, however."

My version is more polite and positive, but you get the idea.

And again: thanks, autotext! I have been looking longingly at Macs recently, but they come with some flavor of Word 2007/2008, and I can't find the autotext feature at all. This is a dealbreaker for me.*

*P. S. Autotext isn't autotext if you have to use a mouse. Real backwoods computer users should be able to get everywhere--everywhere in Word, anyway--by using the keyboard. I learned this back in pioneer days with WordPerfect 5.1 (Anybody remember that? Hello? Hello?), where flying fingers and function keys were the name of the game.

OT: Tech tips--Xobni and Autotext

These are probably not news to everyone, but they are to me, so I thought I'd mention them here.

Xobni (inbox spelled backwards) is an indexer for Outlook. I usually use Google Desktop to find things, but this is faster. (Also, Google Desktop will sometimes tell you that you do have a message from the person you're looking for but won't open it, tantalizing you with its vagueness.) When you click on a message in your inbox, Xobni tells you the person's phone number (if the person has ever sent it in an e-mail) as well as telling you who else is in this person's "network." This freaked me out a little at first, because I thought there was some kind of web magic involved, but it turns out that it's all based on what's in your inbox already.

Autotext in Word. I've been using Word for years, but this was a revelation; it's perfect for inserting repetitive text ("You need a comma here") into student papers. If you're still running Word 2003--and everyone I know who has 2007 wants desperately to go back to the 2003 version--here's what you do:

1. Highlight the chunk of text you want to have as autotext.
2. Click on Insert, Autotext, New.
3. Give it a name in the box that pops up.
4. To use Autotext, Click on Insert, Autotext, Autotext, and scroll down until you find the short name that you gave it. I kept all the names to 2-5 letters for maximum speed.

Now, if you're like me and would prefer a faster way to do this than messing around with the mouse and toolbar, try this keyboard shortcut:
Alt-I-A-X and type your short name. The autotext appears in the document.
Want to put this into a comment? First, insert the comment: Alt-I-M. Then Alt-I-A-X (these don't have to be capital letters) and the short name.

I had never tried Autotext because of being scarred by Word macros at a tender age. To this day, one of my ancient computers has a copy of Word that, when you open it, opens Visual Basic first and demands that the macro be completed or canceled. I obviously screwed up the macro-making process badly at some point but could never get Visual Basic to stop harassing me. If I'd only known about Autotext, I'd have realized that I didn't need a macro after all and have spared myself two years of shutting down Visual Basic before I could open a document.

The benefit of all this is that I am, yes, actually looking forward to the first set of assignments from the summer school class because I'll get to practice my mad Autotext skillz on them.